Pursuant to the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of individuals with regard to the processing of personal data (hereinafter: Regulation of the GDPR) Foundation for the Protection of the Memory of Extermination Camp in Treblinka (“Memory of Treblinka” Foundation) with headquarters in Warsaw at Tłomackie Street 3/5 informs that it is the administrator of personal data included in the “Book of Names” questionnaires (Survey) – filled out and delivered to it in any way, including via the Foundation’s website.
The legal basis for the processing of data provided to us is your consent for the processing of this data for the purpose of conducting scientific and historical research, in particular the creation of a list of victims of the Treblinka II extermination camp (Article 6 paragraph 1 letter “a” of the GDPR Regulation). Expression of the consent is a condition for the inclusion of data contained in the submitted questionnaire to the held by “Memory of Treblinka” Foundation documentation of Holocaust victims, including the victims of the Treblinka II extermination camp. Personal data which has been provided to us by another way, and which the data subject has not expressed their consent to the processing of this data, will not be processed by the Treblinka Foundation unless there are legally justified grounds for processing that override the interests of the person whose data concern (e.g. to defend against claims, establishing claims or investigating them).
Your data will be processed only for the purposes mentioned above (which in rare circumstances may require us to contact you) as well as for purposes resulting from applicable laws. These data will be stored and processed for given purposes indefinitely, unless otherwise required by law.
The data provided to us will not be processed for direct marketing purposes, nor will it be processed in an automated manner.
The recipient of your personal data may be entities authorized under the law. There may also be entities that maintain databases of Holocaust victims as well as other entities conducting scientific and historical research, but only on the basis of contracts signed with the “Memory of Treblinka” Foundation and provided that they introduce collateral referred to in art. 89 of the GDPR Regulation. To the entities running the Holocaust database or conducting historical research we will only disclose your name, surname and connection with the Holocaust victim, and only if you agree to such disclosure.
Rights of the persons whose personal data are processed by the “Memory of Treblinka” Foundation
You have the right to request access to your data, to rectify it or to demand to limit its processing in the event that the data being processed is incorrect, to request the transfer of data, and to object to their processing and to its removal.
All the above requests as well as all other questions regarding the rules of processing of personal data administered by the “Memory of Treblinka” Foundation may be reported in one of the following ways:
- personally at the headquarters of the “Memory of Treblinka” Foundation,
- by e-mail sent to the address firstname.lastname@example.org from the e-mail address provided previously by you during the transmission of data,
- in writing by registered mail to the current address of the “Memory of Treblinka” Foundation. If you submitted a Survey earlier by sending us a letter, and your signature is in line with that submitted in the Survey – in this case confirmation of your decision will be sent to you via return mail.
The request submitted in one of the above methods should contain, in addition to the data allowing the unique identification of the applicant, the following information:
- in each case – type of request (access to data processed by the Foundation, rectification of data, limitation of processing, transfer of data, opposition to processing),
- in the case of a request to correct the data – correct data, if your data processed by the Foundation “Memory of Treblinka” was incorrect,
- in the case of requesting objections to the processing of data submitted to us and their removal, the Foundation will be able to further process it, if the law allows it, only to a limited extent for the purposes of archival and historical records, and will not be able to process them in the other way, including for maintaining contact with you (Article 17 paragraph 3 of the GDPR). If, with your consent, your data has been placed on the Foundation’s website, it will be removed from this page. Also, apart from the cases specified in the GDPR, this data will not be disclosed.
If your request is not precisely formulated, or if doubts arise as to the scope of the request, the Foundation will ask you for clarification or additional explanations. In the absence of a response, the Foundation will be entitled to suspend the handling of the request until it receives the expected explanations. The Foundation also does not fulfill requests that broadcasters are unable to be clearly identified, with which there is no contact, as well as unclear or incomplete requests.
The “Memory of Treblinka” Foundation may not fully accept requests to oppose the processing of your data and to remove them if there are other legally valid grounds for processing, overriding your interests, rights and freedoms, or are necessary to defend against claims, establishing claims or investigating them. After receiving your request, the Foundation will inform you about how it is handled.
You can complain at any time about the processing of your personal data by our Foundation to the supervisory body, which is the President of the Office for Personal Data Protection (address: President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw, Poland).
update from April 30, 2019